Privacy Policy

Last Updated: August 6, 2025

1. Introduction

Frosty Fund Sailing Club ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website frosty-fund.com and use our services.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Register for membership or sailing courses
• Subscribe to our newsletter
• Contact us through forms or email
• Participate in events or activities
• Make purchases or payments

This information may include:

• Name and contact information (email, phone, address)
• Sailing experience and certifications
• Payment and billing information
• Emergency contact details
• Medical information relevant to sailing activities

2.2 Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address and browser information
• Device and operating system details
• Pages visited and time spent on our site
• Referring website information
• Cookie and tracking technology data

3. How We Use Your Information

We use the information we collect to:

• Provide and manage our sailing services and programs
• Process membership applications and course registrations
• Send newsletters and marketing communications (with consent)
• Respond to inquiries and provide customer support
• Ensure safety and security during sailing activities
• Improve our website and services
• Comply with legal obligations and regulations
• Process payments and prevent fraud

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share your information only in the following circumstances:

4.1 Service Providers

We may share information with trusted third-party service providers who assist us in operating our website, conducting business, or servicing you, provided they agree to keep this information confidential.

4.2 Legal Requirements

We may disclose your information when required by law, court order, or to protect our rights, property, or safety, or that of others.

4.3 Emergency Situations

In case of medical emergencies during sailing activities, we may share relevant personal and medical information with emergency responders and healthcare providers.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

6. Cookie Policy

Our website uses cookies to enhance your browsing experience. You can control cookie settings through your browser preferences. For detailed information about our cookie usage, please refer to our Cookie Policy.

7. Your Rights and Choices

Under applicable Canadian privacy laws, you have the right to:

• Access your personal information we hold
• Request correction of inaccurate information
• Request deletion of your information (subject to legal obligations)
• Withdraw consent for marketing communications
• Object to certain processing activities
• Receive a copy of your information in a portable format

8. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Membership and course participation records may be retained for safety and certification purposes as required by Transport Canada and Sail Canada regulations.

9. International Data Transfers

Your information is primarily stored and processed in Canada. If we transfer information outside Canada, we ensure appropriate safeguards are in place to protect your privacy rights.

10. Children's Privacy

Our services are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the "Last Updated" date. Your continued use of our services after such modifications constitutes acceptance of the updated Privacy Policy.

12. Contact Information

13. Governing Law

This Privacy Policy is governed by the laws of British Columbia, Canada, and applicable federal privacy legislation including the Personal Information Protection and Electronic Documents Act (PIPEDA).